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DISCOVERCreate a wedding security app
Wedding security app: family requests, booked venue walkthroughs and every post explained
Couples describe their celebration, book the venue walkthrough with your team lead and know, before the big day, who will cover the entrance, the parking lot and the gift table.
Weddings, milestone birthdays, family parties: your event security company's app is built without code, for iPhone and Android phones as well as the web. Service requests, weekday venue walkthroughs, one page per post, your guards' attire, your fully booked Saturdays.
Free 30-day trial - No credit card required
From the couple's form to the venue walkthrough
A 150-guest wedding at a remote estate isn't planned like a birthday party in a backyard: request, quote, then a walkthrough of the venue.
The family's request
The couple, or their parents, fill out the Form: date, venue and town, number of guests, guest arrival and end times, valet or not, and what worries them, such as parking along a busy road. You read each request in the email announcing it, then in the back office.Your quote
Based on the venue, the end time and the guest count, you propose a costed plan by email or phone. The date only holds once the quote is accepted, and you're the one who puts it on your schedule.The venue walkthrough
Once the quote is accepted, the couple or the venue books a 45-minute walkthrough with your team lead in the app. The team lead comes back with the list of posts to cover and each guard's start time.
The venue walkthrough, booked by the couple or the venue
Three quarters of an hour on site to check entrances, parking and weak spots
Open a "Venue walkthrough" section with 45-minute slots. The couple, or the venue manager, picks a time and enters in the form the address, the wedding date and the name of whoever will come along. On site, your team lead looks at where guests and caterers arrive, where cars will park, which paths stay dark at night, and where the gift table will stay in view. A confirmation email repeats those answers, for the couple and for you; the team lead's Google Calendar gets the walkthrough.
Walkthroughs on weekdays, Saturdays for weddings
May through September, two short windows Tuesday to Friday and no slots on weekends
Your weddings fall mostly on Saturdays, from May through September, so the walkthrough section only opens Tuesday to Friday, when venues are free. Split each day into two short windows, 10 to 10:45 a.m. and 3 to 3:45 p.m. for instance: in between, the team lead drives from one venue to the next. A 72-hour minimum notice prevents a walkthrough sprung on you the day before, and a 120-day horizon lets summer couples book theirs in spring. Your winter time off becomes exceptional closures. Every June Saturday taken? A news post says so, relayed by a push notification.
The posts of an evening
Welcome and guest list
At the entrance, a guard welcomes guests with the list the couple sent. Someone not on the list? The guard fetches the family member designated in advance, who makes the call.
Parking and valet
Cars parked as guests arrive, the driveway kept clear for the caterer and emergency vehicles; with valet service, keys kept in a locked box until departure.
The gift table
A guard keeps the card box and envelopes in sight during cocktail hour and dinner, then hands everything, at the end of the night, to the person the couple chose.
The grounds during the party
Walks around the reception hall, the parking lot and the buildings closed to guests, such as the bridal suite or the caterer's kitchen.
The end of the night
Staggered departures, a cab called for anyone who shouldn't drive, and the last guests walked to their cars.
Weddings and private parties: questions from security teams
Can a couple reserve our team for their Saturday in the app?
No: Saturday doesn't even appear in the booking section, which opens on weekdays for walkthroughs. Wedding coverage is requested through the Form, then confirmed by your quote. Once the quote is signed, you block the date on your side, in your staff schedule.
When should the venue walkthrough happen in the wedding planning?
Once the guest list and the evening's timeline are more or less settled, but early enough to adjust your quote: often one to two months ahead. Nothing in the app ties the walkthrough to the wedding date or rules out one booked too early: give couples the right window along with your quote. The venue manager can join to spell out their own rules, like the time the music has to come down.
How many guards does a wedding need?
It depends on the venue, the guest count, the end time and the services chosen, such as valet. Your quote states it after the walkthrough, and the app shows no standard figure; a page can explain what makes the setup vary.
How do couples ask for valet parking?
Through a question on the request Form, valet yes or no, followed by the number of cars expected. A page explains how you handle it: where cars are parked, where keys are kept, how they're returned at departure. Terms and liability are settled in your quote, according to the rules where you operate.
How do I explain gift table coverage to families?
With a page for that post, published in CMS Articles: when the guard takes position, what they watch, who they hand the card box to at the end of the night. The request Form collects that person's name, chosen by the couple.
Where can I show what my guards wear?
On a dedicated page, with photos: dark suit, light shirt, low-key manner, blending in with the guests without upstaging the couple. A different dress code for an outdoor party? The family says so in their request.
Is the quote for an evening paid in the app?
No. Nothing is paid there, neither the deposit nor the balance for the evening. Families settle with you as your quote specifies; the app simply presents your terms on a page.
Extension Store
Venue walkthroughs run on Appointment booking, the only extension here that costs extra: take it as an add-on with Premium, or find it already in Pro. Free: the request Form, CMS Articles for posts and attire, CMS Contact, and CMS Map to pin the venues where you work.
The couple's request, the venue walkthrough, every post explained
The app of your wedding and private event security team, on both app stores and the web: family requests, venue walkthroughs tied to Google Calendar, and every post explained.