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DISCOVERCreate a corporate training app
Corporate training app: public sessions, in-house courses, pre-course questionnaires and trainee resources
Trainees find their session dates, fill in their pre-course questionnaire and keep access to their materials after the course; a company's training manager books the call that scopes training for their team.
With no code at all, your training company publishes its iPhone and Android apps and a web version: a calendar of public sessions, in-house training requests, a pre-course questionnaire, materials reserved for each session's group and an end-of-course evaluation.
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Public, in-house or one-to-one: what changes in the app
The same module, "Running annual reviews" for instance, can be taken three ways.
| Public session | In-house course for a team | One-to-one training | |
|---|---|---|---|
| Dates | Set by you and posted in the app's Agenda | Agreed with the company after the scoping call | Chosen one session at a time, in the trainer's free hours |
| Location | Your training rooms, or a virtual classroom | The company's premises, or yours | At your center or by video call |
| Registration | By Form; you confirm each seat | Request by Form, then a quote | Booked in the app |
| Group size | Several companies, up to the cap you set | One team, 6 to 12 people for instance | One person |
| Resources | Section reserved for the session's group | Section reserved for the team, with its own case studies | The topic's materials, in the trainee's group |
| Confirmation | Your email, once the seat is assigned | Your written proposal, after the call | Automatic email for each session booked |
The trainee's journey, in the app
A page for each course
Objectives, an outline by half day, prerequisites, length and target audience, in an article you keep current.
Upcoming dates
Each public session is an Agenda event: dates, times, city or login link, and seats left if you choose to show them.
The pre-course questionnaire
A week ahead, a few questions about their job, their level and what they expect: the trainer knows who will be in the room.
Their session's materials
Handouts, exercises, links and videos, in a section only their session's group can open, before and after the course.
The last-day evaluation
A short Form filled in before leaving the room: what they'll use, what was missing, the score they give the module.
The scoping call, booked by the training manager
45 minutes with the trainer to pin down the team, its level and what it should be able to do afterward
Before any in-house course, a company's training manager books 45 minutes in the app with the trainer for the topic. The form collects the company, head count, job roles involved, the goal and the dates to avoid. Since every booking section shares this form, keep the fields that only apply to in-house requests optional. A confirmation email goes to the training manager and to your team, and the call lands in the trainer's Google Calendar with the answers. The outline and the quote follow through your usual channels.
One calendar per trainer
Claire for management, Karim for workplace safety: each with their own sections, on their own Google Calendar
Each trainer gets their own sections, hooked up to their Google Calendar. On the days they teach a session, the all-day event closes every one of their slots: nobody books a call with Karim while he's running a fire extinguisher drill at a client's site. To offer him two lengths, 45 minutes for scoping and 90 minutes for one-to-one training, create two sections linked to the same calendar: a scoping call that gets booked makes the overlapping one-to-one slot unavailable, and vice versa.
One session, from registration to evaluation
Say two days of "Frontline management" in March, with twelve seats. Here is what you set up in the app, and when.
Post the session, open registration
Add the session to the Agenda with its dates, times and room address, then add those two March days to the drop-down list in the registration Form. Each registration drops into your inbox as an email; you confirm the seat to the trainee or their employer, up to the twelfth.Create the group, send the questionnaire
In the back office, create the "Management – March" group and put each registrant in it once they've created their account. A week before, a notification to that group alone invites its members to fill in the pre-course questionnaire, which only they can open; the trainer reads the answers before arriving.Last day: evaluation and materials
At 4 p.m. on the second afternoon, the group gets the notification for the evaluation Form, filled in right there in the room. Answers export to CSV for your session report. The materials stay in the group's section for as long as you keep its members in it.
Corporate training app: common questions
How does a trainee sign up for a public session?
Through the registration Form: name, company, job title, email and the session picked from a drop-down list you keep up to date. Often the employer fills it in for their employee, so include fields for the employer's contact details too. A seat only counts once you've confirmed it, after the email arrives.
My session has 12 seats: does the app block the thirteenth sign-up?
No: the Form doesn't count submissions and accepts them all. You keep track of the head count yourself. Once the session is full, write "full" in the Agenda event, remove the date from the drop-down list and point latecomers to the next session.
A company wants to train a whole team: how does that work?
Their training manager books a 45-minute scoping call with the trainer for the topic. You then send the outline and a quote, and the dates are set together, at their premises or yours. Once the agreement is signed, a group named after the team gives its members the materials and case studies tailored to their work.
Can trainees fill in a pre-course questionnaire before the session?
Yes. It's a Form reserved for the session's group: multiple choice for their level, a paragraph for expectations, a drop-down list for time in the role. A notification scheduled a week ahead invites the group to answer. It doesn't compute a score: the trainer reads the answers and adjusts the exercises.
Can the materials stay reserved for participants?
Yes. That takes two options, Authentication and User groups. Each participant creates an account, which you place in their session's group; only that group can see the materials section. Neither other app users nor trainees from another session can get in. Taking someone out of the group closes the section to them.
How do I collect end-of-course and follow-up evaluations?
With two Forms. The first opens on the last day, in the room, through a notification to the group; the second, three months later, asks what each person actually applies in their job. Everything exports to CSV: averages and the report are worked out in your spreadsheet, as the app doesn't do that math.
Does the app handle training contracts, sign-in sheets and invoicing?
No. It produces no contract, no sign-in sheet, no certificate of completion and no invoice, and it connects to no training management software: those documents stay in your tools. The app handles what surrounds the session: published dates, incoming registrations, the pre-course questionnaire, materials and evaluation.
Extension Store
Four free extensions: Form, CMS Agenda, CMS Articles, Push notifications. Three Premium options, already part of the Pro plan: Appointment booking for scoping calls, Authentication and User groups to lock the materials.
Dates posted, one group per session, evaluations handed in before trainees leave: your training company's app
Public session calendar, scoping calls for in-house courses, pre-course questionnaire, materials reserved by group, end-of-course and follow-up evaluations, in an app under your name.